Spen for Back Office · For Back Office and Admin Managers

AI that makes your back office team more productive right from

Spen is entering 7 overnight orders into Odoo.

Meet your teammate

Your back office team gets an AI teammate for every employee that moves data between systems, files every document and manages access — inside the systems you already use, while IT stays in full control.

Hikaru, Back Office Manager, on Teams

What Spen takes off your plate

Your back office should be fixing processes, not re-typing data between systems.

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The problem

Orders arrive by email as PDFs and someone keys them into the ERP.

How your team solves it with Spen

Spen reads each order, checks customer and product codes against the ERP and prepares the entry for a one-tap approval.

Plug & play

Up and running in three minutes

  1. 01

    Connect your tools

    Link email, calendar, chat and the systems your team runs on. Spen requests only the access you grant.

  2. 02

    Spen learns how you work

    It learns how your company runs, how your team works and how you write, so it can act the way you would.

  3. 03

    Delegate whatever you want

    Hand off a task or a standing routine. Spen does the work, reports back and asks before anything goes out.

Proactive

Spen doesn't wait to be asked. It follows up, flags what's stuck and pushes your team towards its goals.

  • Morning summary

    Start the day knowing what matters.

  • Loose ends review

    Everything you owe, before the day ends.

  • Prepares your meetings

    Walk into every meeting with context.

  • Brief before every meeting

    Your prep, in your inbox before it starts.

  • Drafts for what’s pending

    Your replies, already started.

  • Weekly summary

    Start the week knowing what’s ahead.

  • Auto inbox

    Your inbox, sorted without lifting a finger.

  • Declines cold outreach

    Your inbox, free of offers you didn’t ask for.

  • Calendar optimizer

    Better weeks, fewer back-to-back meetings.

Missions

Give Spen an objective. It works until it's met.

You set the goal and the limits. Spen keeps at it across days and tools, and nothing reaches a customer, supplier or system without a person's approval.

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Mission 01 · Objective

Nothing typed twice

What Spen does until it's met

Every order, invoice and form that arrives by email is read, checked against the ERP and queued for approval, until the inbox is empty.

Runs every day. Asks you before anything goes out.

Integrations

Spen stays where your work already lives

Your team writes to Spen and approves from WhatsApp, Teams, Slack or email. Spen does the work across every tool you already run on, and connects them to each other.

SAPOracleMicrosoft Dynamics 365InforServiceNowSharePointOktaDocuSignGoogle DriveBox
See all 50+ integrations →

Enterprise-grade
from day one.

Your data is yours. Spen never trains on customer content, isolates every workspace, and gives admins granular controls over who can do what, with which models, and against which systems.

Independently audited, deployable in your preferred region, and integrated with the identity stack your IT team already runs.

SOC 2 Type IIISO 27001

No training on your data

Your prompts, files, and outputs are never used to train foundation models — contractually and technically.

SAML SSO & SCIM

Okta, Microsoft Entra ID, Google Workspace, and any SAML 2.0 identity provider. Automated provisioning and role sync.

Workspace isolation

Each tenant's data is isolated and encrypted at rest and in transit. Customer-managed keys available on Enterprise.

Regional deployment

Deploy in the US, the EU, or APAC. VPC peering and private networking for regulated industries.

Let your back office stop re-typing

Start free with one person today, or book a demo built around your order inbox.

Meet your teammate

Spen for other teams